We are pleased that you are interested in our company and
that you are applying, or have applied, for a job with us. We would like to
provide you here with information about how your personal data is processed in conjunction
with your application.
Responsible in the sense of data privacy legislation is
Which of your data do we process - and for what purposes?
We process the data you have sent us in conjunction with
your application in order to check your suitability for the position (or any
other vacant positions at our company) and to conduct the application
The legal basis for the processing of your personal data in
this application procedure is primarily § 26 Federal Data Protection Act (BDSG)
in the version valid from 25.05.2018. It allows the processing of data required
in conjunction with the decision about establishing an employment relationship.
Should the data be required for the purposes of legal
prosecution after completion of the application procedure, it may be processed
on the basis of the requirements of Art. 6 General Data Protection Regulation
(GDPR), in particular to safeguard legitimate interests pursuant to Art. 6
Paragraph 1 lit. f) GDPR. Our interests then lie in the assertion of, or
defence against, claims.
Duration of the data
The data of rejected candidates is deleted after 3 months.
In the event that you have agreed to your personal data
being stored for a longer, defined period of time, we will add it to our
applicant pool. The data is deleted from this pool after the defined period has
expired. We do not store data for an unlimited period of time.
Should you have been awarded a job during the application
process, the data from the applicant data system is transferred to our
personnel information system.
We engage a specialised software provider for the
application process, who acts on our behalf as a service provider and may also
gain knowledge of your personal data in conjunction with the maintenance and
care of the systems. We have concluded a so-called order processing contract
with this provider, which ensures that data processing is conducted in a
Your application data will be reviewed by the personnel
department upon receipt of your application. Suitable applications are then
forwarded internally to the departmental supervisors for the respective vacant
position. The next steps are then coordinated. At our company, only those
persons who need it for the proper conducting of our application procedure have
access to your data.
Where is the data
The data is processed solely at data centres situated in the
Federal Republic of Germany.
Your rights as a data
You have the right
to request information about the personal data we process about you.
In the case of a request for information that is not made
in writing, please understand that we may then require proof from you that you
are actually the person you claim to be.
You also have a right
to rectification or deletion of your data or limitation of its processing
to the extent to which you are legally entitled.
Furthermore, you have a right to object to the processing of your data within the framework
of legal requirements. The same applies to a right to data transferability.
Right of petition
You have the right to complain to a data protection
supervisory authority about our processing of personal data.
Data Protection Officer
We have appointed a Data Protection Officer at our company,
who can be contacted here:
iTAC Software AG